Introduction
At Little guest Wedding Nanny, I respect your privacy and understand the importance of protecting personal information, particularly information relating to children.
This Privacy Policy explains how I collect, use, store and protect personal information when you visit my website, submit an enquiry, make a childcare booking or leave a review.
I handle personal data in accordance with the General Data Protection Regulation (GDpR) and applicable Irish data protection legislation.
Who is Responsible for Your Information?
Little guest Wedding Nanny is an independently operated wedding childcare business baed in Ireland.
I am responsible for deterring how person information uncollected through my business is used and protected.
Information I Collect
Depending on how you interact with my business, I may collect;
- Parent or guardian names and contact details
- Wedding dates, venues and childcare requirements
- The number and ages of children requrring care
- Information about children’s routines, preferences an individual care needs
- Relevant allergy, medical, developmental or additional support information voluntarily provided by parents or guardians
- Booking agreements, consent forms and payment records
- Reviews, star ratings and feedback submitted through my website
- Technical information associated with website visits, where applicable
I ask families to provide only information relevant to their enquiry or the safe and appropriate provision of childcare.
How I Use Your Information
Personal information may be used to;
- Respond to wedding childcare enquries
- Discuss availability, services and pricing
- Arrange and manage childcare bookings
- Prepare individualised childcare arrangements
- Communicate with parents or guardians before, during and after a booking
- Maintain relevant booking, consent and financial records
- Respond to questions, feedback or concerns
- Manage reviews submitted through the website
- Meet applicable legal, safeguarding and regulatory obligations
I do not sell personal information to third parties
Legal Basis for Processing Personal Information
Depending on circumstances, personal information may be processed because;
- It is necessary to respond to a request or provide a contracted childcare service
- It is necessary to comply with a legal obligation
- There is a legitimate business interest such as managing enquiries or maintaining appropriate records, where this does not override indiviuals’ rights
- Consent has been provided for a particular activity such as publishing a review
Where sensitive personal information, including health related information about children is required, an appropriate additional legal basis under Article 9 GDPR will be identified and applied.
Children’s Personal Information
I recognise that children’s personal information requires particular care and protection.
Information about a child is requested only where relevant to understanding their needs and providing appropriate childcare.
Parents and guardians may be asked about routines, allergies, medical requirements, communication preferences, sensory needs or other information relevant to their child’s care.
Such information is treated confidentially, accessible limited to those who genuinely need it for the agreed service and it is not published o the website.
Wedding Enquiry Forms
When you submit an enquiry through my website, the information you provide is used to respond to your request and discuss possible childcare arrangements.
Submitting an enquiry does not automatically create a confirmed booking.
Information submitted through the enquiry form may be processed by the website hosting provider, form software and email service used to deliver and manage enquiries.
Review and Testimonials
visitors who have used my services may submit feedback through the Reviews page.
The review form may collect a name, email address, star rating, written review and optional wedding date.
Email addresses are used privately for review administration and are not published alongside testimonials.
Reviews are checked before publication. Only reviews for which appropriate publication permission has bene provided will be displayed.
Published reviews may include the approved review text, star rating and agreed idsplay name.
Permission to publish a review can be withdrawn by contact me. Requests will vie considered and actioned in accordance with applicable data protection requirements.
How Information is Stored and Protected
At Little guest Wedding Nanny, I take the privacy and security of personal information seriously, particularly when it relates to children.
Information collected through website enquiries, email correspondence, booking agreements and parental consent forms may be stored in both digital and paper formats.
digital records may include emails, website form submissions and electronic booking documentation. Paper records may include printed booking agreements, parental consent forms and relevant childcare information.
I take appropriate steps to protect personal information from unauthorised access, loss, misuse or disclosure.
These measures include password-protecting digital accounts and devices, securely storing paper records and restricting access to personal information to those who require it for legitimate childcare or business purposes.
Information relating to children’s health, allergies, additional needs and individual care requirements are treated with particular care and confidentiality.
Personal information is retained only for as long as necessary for the purposes for which it was collected or to meet applicable legal obligations. When records aren o longer required, they are securely deleted or confidentially destroyed.
How Long Personal Information is Retained
At Little guest Wedding Nanny, I retain personal information only for as long as necessary to manage enquires, provide childcare services, maintain appropriate business records and meet applicable legal obligations.
Enquires that do not result in a booking will normally be retained for up to 12 months after the last communication.
Booking agreements, parental consent forms and childcare records are retained securely for an appropriate period following the wedding, taking account of safeguarding responsibilities, insurance requirements and applicable legal obligations.
Information concerning children’s health, allergies and additional Caren needs are treated with particular care and are not retained longer than necessary unless a legal, safeguarding or other justified reason requires continued retention.
Financial records, including invoices and payment documentation are generally retained for six years in accordance with Irish tax requirements.
Reviews and testimonials are retained for as long as necessary to manage or display the feedback, subject to applicable data protection rights.
Where records are required in connection with safeguarding concern, complaint, insurance matter or legal proceedings, they may need to be retained for longer.
When personal information is no longer required, digital records are securely deleted and paper documents are confidentially destroyed..